Different formats - Certification, attestation, acknowledgement:

The “notarisation” process invariably requires a notary public preparing a certificate confirming how the notary identified the signatory and attested the signature, or how the notary authenticated the document; such certificate is then signed by the notary and embossed with the notary’s seal,.  This certificate is either written directly onto the document or printed on a separate page and permanently bound to the document. This helps protect the notarial act, preventing tampering and fraud. Sometimes, documents are attested or acknowledged without a certificate but the notary will still carry out all necessary verifications before signing and sealing such a document.

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What happens to the notarised document?

When it can be completed at the meeting and payment of the agreed fee (and any disbursements) has been made, the document can, usually, be taken away. However, this will not be the case if something needs further verification with a third party or if it needs to be sent for legalisation/consular attestation and you wish us to do this.

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If it cannot be collected in person then delivery can be organised and we will provide information guides on this as part of your instruction. 

 

Records and copies:

Our policy is that a copy of every notarial act (together with relevant supporting documentation) is kept as part of a file record which we are obliged to keep in accordance with the Notarial Practice Rules 2019. This includes retaining a permanent archive or register—known as a protocol—of notarial acts performed. The protocol is preserved indefinitely and together with file records have high evidential status and copies can be provided to any person who has a proper interest in the act upon request.  We operate under our own Data Protection Policy and section 8 , in particular, deals with Date Security.   Please contact us if you wish to view this. 

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